Rules for Running a Meeting
As an experienced manager, I can announce without a doubt that the primary reason for lack of effectiveness in the contemporary business world is that people don't follow the rules for running a meeting. Thousands meetings are conducted each day and most of the meeting chairmen have not even heard of the rules for running a meeting.Therefore, the following article includes a brief description of the basic rules for running a meeting.
1. Planning ? planning is probably the most important of the rules for running a meeting. You must start running the meeting before the meeting is running. Planning includes inviting only the people that can contribute, deciding what should be the results of the meeting and preparing a good meeting agenda. Remember, failing to plan is planning to fail. All the other rules for running a meeting will be useless without a good planning.
2. Introduction ? In order to recruit all the people to contribute to the meeting follow one the basic rules for running a meeting. Let each one introduce himself. That way, the roles of all participants will be clear and they will all have basic confidence.
3. Guidelines ? most of the people disregard one of the most important of the rules for running a meeting. Share with the meeting participants the type of the meeting. The type according to the rules for running a meeting would be one of the following: Problem solving, decision making or brain storming. The guide lines must also include the time line and the expected outcome of the meeting. Following this rule will put you on top of most of the meeting chairmen who don't follow the rules for running a meeting.
4. Set the tone ? Following the rules for running a meeting is effective only if you can set the tone. Do your best to keep the dialogue move forward. Do not let anyone be more dominate than the others. Engage the participants to speak.
Summarize important issues and make sure all the participants understand the issues. Ask additional and follow up questions like : If I understand what you are saying? Stay focused and remembers the rules for running a meeting during the entire meeting.
5. Finish and follow up. Meetings are not effective without a proper meeting summary. Make sure you avoid more meetings by following the rules for running a meeting and follow up the decisions and outcome of the meeting.
The rules for running a meeting are simple and clear. Read them several times, make sure you understand the rules for running a meeting and start implementing them in each meeting you attend. You will see the consequences in no time. Good luck.
Find more effective meeting articles on the complete guide to effective meetings, time menagement and other time making methods - The time management guide. It's all about time management - The most comprehensive source for ways of making more time - 911makemoretime.
The Leadership Imperative: Making Your Leadership Your Life
Nearly all leaders I've encountered are underachievers. They're getting a fraction of the results they are capable of. And in most cases, it's their fault. Their failures are the result of the choices they make. For the opportunities to consistently get more results are all around them all the time, theirs for the taking.
Radical Creativity from Incremental Creativity ? large movements from small changes
Positive radical movement is the holy grail of nearly every decision maker. Every CEO wants to radically shift his profit and loss statement into the black, every inventor yearns to find the next killer gadget and every screenwriter wants to make the next significant leap in film.
Smart Staffing: Replacing a Key Manager
Have you been in this situation? One of your top managers left suddenly and you're under the gun to replace her quickly. So you promoted her assistant. That was a disaster. You now need to replace him but want to do it right this time and avoid another costly mistake.
Relationship Building - 5 Tips and 5 Questions
And is isn't hard - it's more about focusing on people, who they are and what interests them. And that's just where you spend your time. About them - not you, not your business. Create partnerships.
Identifying Potential in Ourselves and Others
If there is someone nearby as you read this look in their eyes. Look closely and you will see great potential inside this person regardless of how "successful" or accomplished they are. If you are alone, get up, find a mirror, and look in your own eyes. There is great potential there too!
Recruitment - What Youre Really, Really Looking For
Imagine that you're a sports coach and you need a new playeron the team. Would you walk up to someone in the street andsay - "I want you to come and play for my team. I'll trainyou to become the best player in the country." Sounds a bitridiculous doesn't it?
Involving People Gave Us the Improvements We Needed
We had a problem with handling materials in a production department. Our process required raw materials to enter the department, be processed, and leave the department. The raw material was placed on pods, delivered for production, removed from the pods, placed on a staging fixture, removed from the fixture and process materials were then placed on another pod and delivered to an internal customer. Internal customer had to place on still another pod.
10 Steps Towards A Stress-Free Introduction Into Management
Becoming a manager for the first time can be an unnerving and sometimes stressful experience. In many cases, organisations expect you to immediately jump into the role and begin to perform as if you have been there for years. Also, you may have been promoted "out of the blue" and as such have not taken part in any "succession planning" that would have prepared you for the management role.
Using an Appraisal to Benefit Your Organization
PERFORMANCE APPRAISALS BENEFIT THE ORGANIZATION:
Improvements In A Large Public Electric Utility In South America
The company decided to develop and implement an improvement program. The main thrust was to propose strategies and alternatives for the implementation of a quality program.
Results of Poor Cross Cultural Awareness
Results of Poor Cross Cultural Awareness. Having a poor understanding of the influence of cross cultural differences in areas such as management, PR, advertising and negotiations can eventually lead to blunders that can have damaging consequences.
Are You Managing to Lead?
For many people, the terms "manager" and "leader" are synonymous. In the business world, they are often used interchangeably, i.e. "team leader", "team manager", "project manager" - you get the idea. And why not? After all, leaders and managers do basically the same thing, right?
Close the Performance Gap
One of the most difficult and emotionally draining situations you face as business owners or executives is employees not meeting your expectations. How can you handle it if they are not keeping up their end of the employee contract?
Get More Impact From Your Annual Conference
How can you get more attention for your conference and your association? Use some of these Power Marketing? tips and ideas. It won't cost much. It just takes a creative approach. The payoff can be huge. First, see everything as a marketing opportunity. Second, enlighten all staff and every member to realize their responsibility in marketing the association. Third, read "Secrets of Power Marketing".
Managers? Biggest Blunders
Nobody's perfect, including the boss. Managers, we polled recently, acknowledged making a number of mistakes, from not recognizing staff accomplishments to inadequate communication to poor hiring decisions. Here is a sampling.
A Renewed View of the Modern Business Culture
Life can sometimes be unexciting if not refreshed by the will to create according to one's own conscience and freedom. Often, the power of passion fuses into unexciting or appealing activities. One sometimes expects to be free from the demands, the macro-strings of the society, so that one could do what one wishes. In many different ways, one could say that freedom of this nature may bring about towering creativity though it can also breed chaos. How to find a method that could encourage a pleasing freedom as well as bring about the desirable creativity is very important for the society in general and for business in particular. In short, a balance needs to be sought and erected. But the balance, as I will show, is the one that encourages conceptual creativity to soaring heights while it limits dispositions or practice in line with the prevailing macro- or micro-culture.
Benefits of Virtual Assistance
A virtual assistant is an individual who provides business services to other professionals. They're considered virtual because they perform their services from a remote location. Communications with their clients take place through telephone, fax, email, and snail mail. As a business owner, you can save time, money, and energy by hiring a virtual assistant. Best of all, you'll have more time to do what you do best ? running a business!
Better Manager Skills - How to Learn
When you first take over a department, expectations are usually high but operations are sometimes in disarray. The staff is disorganized, goals aren't being met, and hours are spent on unproductive tasks. Just when you think the company would never get on track, the CFO recommends that you learn more about something called operations assessment.
Business Innovation ? the Value of Work Processes
Creativity can be defined as problem identification and idea generation whilst innovation can be defined as idea selection, development and commercialisation.
10 Critical Questions to Ask Before Hiring a Consultant
Talk to as many consultants as you can before hiring one. Even if you have one person or firm in mind, interview at least a few others as a sort of due diligence. You'll probably find that each interview helps you focus on the issues you're hiring a consult to help resolve.